Respecting rules.
Personal data protection policy
of the law firm Latournerie Wolfrom Avocats
What is the purpose of this document?
This policy has for purpose to explain to you, in full transparency, the way in which the law firm Latournerie Wolfrom Avocats, situated at 164 rue du Faubourg Saint-Honoré, 75008 Paris, France (hereinafter “We”, “Us” or the “Law Firm”), collect and use, in a capacity as personal data controller, your personal data if you are:
- A user of this website and/or
- A candidate to a position within our Law Firm and/or
- A representative of a current or potential legal entity client (employee, senior manager, agent…) or, on rare occasions, given the nature of our Law Firm’s clients, a current or potential client who is an individual and/or
- An individual or a representative (employee, senior manager, agent…) of a legal entity concerned by the matters that We process and/or
- A professional representative of a client, an adverse party, our Law Firm (bailiff, notary, consultant…), a magistrate, an expert… or any other type of participant in any of the matters that We process and/or
- A journalist, a representative of a public administration, public authority or any other third-party generating relationships with our Law Firm, (hereinafter indistinctively “You”)
However, this policy does not cover the cases where our Law Firm would be led to implement data processing operations in a capacity as processor, which can only occur in some exceptional situations when our client is the sole to determine the goals and means for the corresponding data processing operation.
It also does not apply to the collection and use of data regarding salaried or unsalaried employees of the Law Firm, which is subject to distinct information provisions.
If You require expertise relating to personal data law, please contact our dedicated practice: Térence CABOT (Partner)
Who will be provided with your personal data?
The data that We collect will be used by the authorised staff of our Law Firm and will not be shared with third parties other than in the cases provided for in the laws and regulations (right to disclose items of information to the French administration or to jurisdictions for example) or for the purpose of assignments entrusted to Us by our clients (for example, communication of some of your data to colleagues for the purpose of closing a negotiation or managing a litigation). In such context, please be informed that your data can be communicated outside the European Economic Area, potentially in all countries across the world in which are located these third-party addressees of your data, when this is proven necessary for the purpose of defending the interests of our clients, including if the legislation of these countries has not been acknowledged as being sufficiently protective of your rights and liberties by the European authorities. Finally, We can provide access to some of your data to our processors (within the meaning of French regulations), for the strict requirements and within the scope of their assignments (providers of IT services, professionals involved in connection with the services that We provide to clients such as experts, bailiffs…).
How do We use your personal data?
We can be led to collect your personal data on several occasions in connection with our activities. As a result, your data will be used in different ways, depending on the reason for which You entered into a relationship with our Law Firm.
Legal basis
– Performance of an agreement entered into between You and US
– Our legitimate interest to enter into an agreement in which a third party is involved
– Performing precontractual acts at your request (information request regarding our Law Firm, request for an estimate…)
Duration of use
Duration of use 2 years following the end of our relationships
Legal basis
– Performance of an agreement entered into between You and US
– Our legitimate interest to enter into an agreement in which a third party is involved
– Performing precontractual acts at your request (information request regarding our Law Firm, request for an estimate…)
Duration of use
Duration of use 2 years following the end of our relationships
Legal basis
Performing precontractual measures at your request
Duration of use
Until the end of the recruitment process
Legal basis
Our legitimate requirements for managing and improving the recruitment, failing an objection from You, which You can advise Us of at any time, by any means
Duration of use
2 years following the last contact
Legal basis
Our legitimate interests (carrying out our activities, improving our services, securing our safety), failing an objection from You, which You can advise Us of at any time, by any means
Duration of use
10 years following our last contact
Legal basis
Our legitimate interests (carrying out our activities, improving our services, securing our safety), failing an objection from You, which You can advise Us of at any time, by any means
Duration of use
3 years following your last contact with Us
Legal basis
Our legitimate interests (carrying out our activities, improving our services, securing our safety), failing an objection from You, which You can advise Us of at any time, by any means
Duration of use
3 years following your last contact with Us
Legal basis
Monitoring the client relationship and loyalty (which requires, in particular, the need for a better understanding of the entities and individuals with whom We maintain a relationship, by sending messages covering our news or the legal news that We believe could be of interest to You, through the organisation, booking and invitation to the Law Firm’s events), while complying with the conditions provided for in the regulations governing good conduct practices that are specific to lawyers
Duration of use
3 years following your last contact with Us
Legal basis
Monitoring the client relationship and loyalty (which requires, in particular, the need for a better understanding of the entities and individuals with whom We maintain a relationship, by sending messages covering our news or the legal news that We believe could be of interest to You, through the organisation, booking and invitation to the Law Firm’s events), while complying with the conditions provided for in the regulations governing good conduct practices that are specific to lawyers
Duration of use
3 years following your last contact with Us
Legal basis
Monitoring the client relationship and loyalty (which requires, in particular, the need for a better understanding of the entities and individuals with whom We maintain a relationship, by sending messages covering our news or the legal news that We believe could be of interest to You, through the organisation, booking and invitation to the Law Firm’s events), while complying with the conditions provided for in the regulations governing good conduct practices that are specific to lawyers
Duration of use
3 years following your last contact with Us
Legal basis
Monitoring the client relationship and loyalty (which requires, in particular, the need for a better understanding of the entities and individuals with whom We maintain a relationship, by sending messages covering our news or the legal news that We believe could be of interest to You, through the organisation, booking and invitation to the Law Firm’s events), while complying with the conditions provided for in the regulations governing good conduct practices that are specific to lawyers
Duration of use
3 years following your last contact with Us
Legal basis
Monitoring the client relationship and loyalty (which requires, in particular, the need for a better understanding of the entities and individuals with whom We maintain a relationship, by sending messages covering our news or the legal news that We believe could be of interest to You, through the organisation, booking and invitation to the Law Firm’s events), while complying with the conditions provided for in the regulations governing good conduct practices that are specific to lawyers
Duration of use
3 years following your last contact with Us
Legal basis
Our legitimate interests for the defence of our rights before the courts
Duration of use
For the duration of the proceedings (until the expiry of the rights of recourse)
Legal basis
Our legal obligations
Duration of use
For the duration of the required retention
Legal basis
Our legal obligations
Duration of use
6 months following our last contact
| Purpose | Legal basis | Duration of use |
|---|---|---|
| Monitoring and managing the matters that are entrusted to Us | - Performance of an agreement entered into between You and US - Our legitimate interest to enter into an agreement in which a third party is involved Performing precontractual acts at your request (information request regarding our Law Firm, request for an estimate…) | 2 years following the end of our relationships |
| Managing our relationships in connection with the agreement that binds You or the entity that You represent to our Law Firm (performing and monitoring our counselling and assistance services for the benefit of our clients, managing and monitoring the matters, managing the relationships with our suppliers and service providers, managing the human resources and salaried and unsalaried staff of our Law Firm, invoicing, managing unpaid invoices and their collection…) | ||
| Managing recruitment operations | Performing precontractual measures at your request | Until the end of the recruitment process |
| Reconciliating your candidacy file with our pool of candidates who can be called upon in the event of employment opportunities corresponding to your expectations | Our legitimate requirements for managing and improving the recruitment, failing an objection from You, which You can advise Us of at any time, by any means | 2 years following the last contact |
| Continued improvement of our knowledge and procedures (reusing legal opinions and instruments created in connection with a matter for future matters) | Our legitimate interests (carrying out our activities, improving our services, securing our safety), failing an objection from You, which You can advise Us of at any time, by any means | 10 years following our last contact |
| Providing collaborative communication tools | 3 years following your last contact with Us | |
| Improving our client knowledge | ||
| Monitoring the client relationship and loyalty (which requires, in particular, the need for a better understanding of the entities and individuals with whom We maintain a relationship, by sending messages covering our news or the legal news that We believe could be of interest to You, through the organisation, booking and invitation to the Law Firm’s events), while complying with the conditions provided for in the regulations governing good conduct practices that are specific to lawyers | ||
| Answering calls for tenders initiated by potential clients | ||
| Generating statistics | ||
| Establishing and managing relevant contact lists | ||
| Managing IT safety in our premises and on our website | ||
| Managing a litigation challenging our Law Firm’s liability | Our legitimate interests for the defence of our rights before the courts | For the duration of the proceedings (until the expiry of the rights of recourse) |
| Complying with the legal accounting and tax obligations for data retention | Our legal obligations | For the duration of the required retention |
| Managing your demands to exercise your rights in relation to your personal data | 6 months following our last contact |
Following the expiry of the retention durations specified in the above chart, your data will, as the case may be, filed for a period that will not exceed that of the legal limitation periods or applicable filing obligations or the duration of the proceedings in case of litigation. Following the expiry of these timeframes, the data will be destroyed.
What personal data do We collect?
Other than data that We collect directly from You, We can be led, depending on your situation, to indirectly collect items of data that cover You (for example through the adverse party or through the representative of a legal entity client of the Law Firm). We can therefore be led to collect the following categories of data:
- Data relating to your identity and your contact details, your preferences for communicating with Us;
- Data relating to invoicing and payments;
- Data relating to your occupational profile, if You have filed a candidacy for a position;
- Commercial information and, as the case may be, sensitive data (i.e. in theory, information regarding your ethics or racial origins, opinions, religious beliefs, trade union activities, physical or mental health, sexual orientations and sexuality, even possibly genetic or biometric data) or data relating to infringements, subject to it being necessary for processing the matters of our clients, including information provided in connection with the contractual relationship existing between You and our Law Firm, or otherwise intentionally provided by You or your organisation;
- Data on profiles and use, including passwords for platforms or services protected by passwords to which our Law Firm could be granting You access;
- Technical data, including information collected when visiting our website, the IP address and connection data, for example.
Our website also relies on cookies that are strictly necessary for its correct operation and use (session and audience measurement cookies that are exempt from requiring consent pursuant to the French data protection authority (Commission Nationale de l’Informatique et des Libertés – CNIL)’s doctrine). These cookies are not subject to your consent and You cannot object to their use, except if You change the settings of your browser. Please note, however, that such changes in the settings could interfere with the correct operation of the website.
When some of your data is essential for Us to perform an agreement in which You or the entity that You represent are parties, or so as to comply with a regulatory obligation, We will inform You thereof when collecting the data.
What are your rights regarding your data and how do You enforce them?
You benefit from the following rights regarding the use of your data:
- obtaining confirmation that the data that covers You is or is not processed and, when processed, obtaining access to this data and information on these processing operations;
- obtaining the rectification of inaccurate data;
- in several specific cases, obtaining the erasure of several items of your data;
- in several specific cases, obtaining limitations in the processing operations that We perform;
- objecting to the processing of your data, by reasons attached to your specific situation, or independently from your specific situation, objecting to the use of your data for business development purposes;
- withdrawing your consent for a future use at any time, if it was to be relied upon as a legal basis for processing your data;
- obtaining the transmission of the data that You have provided Us with and/or asking that We transfer it to another data controller, should the processing be based on your consent or on an agreement and that the processing is automated;
- if You are domiciled in France, defining the outcome of your data after your passing.
To exercise your rights, please send your request to the address vieprivee@latournerie-wolfrom.com. We would be grateful if You could please attach to your request any exhibit enabling to justify of your identity and of the grounds for your request.
We would like to also inform You furthermore that if You are a French consumer, You can register on the telephone solicitation list Bloctel.
You would like to contact our data protection officer?
With regards to any additional information or difficulty relating to the use of your data, please contact our Data Protection Officer at the following address vieprivee@latournerie-wolfrom.com.
In the case of any unresolved difficulty in relation to the use of your personal data, You can choose to refer to the French data protection authorities (CNIL).